ED-BM-107 Professional Bookkeeping Specialist

Business Management
Combined Hours: 
Course Type: 
Mentor Supported
Bundled Courses:
Professional Bookkeeping
QuickBooks® Pro
Microsoft® Office (MOS) 2016
  • Description
  • Objectives
  • Outline
  • Materials
  • Certification
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  • System Requirements
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Are you well organized? Do you like working with official papers and enjoy seeing a set of figures add up properly? If so, Our Professional Bookkeeping Specialist program could be the just what you are looking for!  Our program teaches you QuickBooks, bookkeeping, and the most recent Microsoft Office products. 

Professional Bookkeeping

Are you well organized? Do you like working with official papers and enjoy seeing a set of figures add up properly? If so, Professional Bookkeeping could be the career for you!  Every business, no matter how large or small, must “keep books” and as organizations increase and financial regulations become stricter, there is a greater demand for Certified, Professional Bookkeepers. Our Professional Bookkeeping course will cover the multitude of areas that a bookkeeper may address during the work day - how to handle payroll, purchases, billings, cash, fixed assets, inventory, and create financial statements.

Prerequisite: None


QuickBooks® Pro

To succeed in small business, you need great ideas, an entrepreneurial spirit, and competitive products or services. And one other thing: a good accounting system like QuickBooks. With our course you will learn how to track your sales and expenses all in one place and get reliable records for tax time. This QuickBooks course shows you how to use this popular business finance program to gain a clear view of your finances and keep your business in the black. Our course will help you make your bookkeeping workflow smoother and faster. Students will receive step-by-step instructions on how and when to use specific features, along with basic accounting advice to guide you through the learning process of QuickBooks 2019.

NOTE: This course does NOT include the QuickBooks program itself. Students will need to have QuickBooks 2019 already installed on their computers.

Prerequisite: None


Microsoft® Office (MOS) 2016

If you're looking for a way to get up to speed quickly on the newest version of Microsoft Office, this course offers step-by-step instructions to make it easy. Office 2016 has new features and tools to master, and whether you're upgrading from an earlier version or encountering the Office applications for the first time, you'll appreciate this simplified approach.

This course covers:

  • Microsoft Word 2016
  • Microsoft Excel 2016
  • Microsoft PowerPoint 2016
  • Microsoft Outlook 2016
  • Microsoft Access 2016

Microsoft Office holds more than 90 percent of the market for Windows-based productivity suites. Our MS Office 2016 course makes this technology easy to understand, even for those who are new to computers.

NOTE: This course does NOT include the MS Office programs themselves. Students will need to have Office 2016 already installed on their computers. 

** Course Subject to Change.

Professional Bookkeeping

After completing this course, you should be able to:

  • Identify the daily tasks and procedures involved with bookkeeping
  • Define inventory systems and the steps needed to issue financial statements
  • Recall the methods for managing credits and collections
  • List the steps involved in accounts payable and recordkeeping
  • Identify the basics of payroll management 

QuickBooks® Pro

After completing this course, you should be able to:

  • Identify the basics for getting started with QuickBooks
  • Define the steps for setting up bookkeeping and invoicing functions
  • Recognize ways to track expenses, monitor accounts receivables, credit cards and payroll
  • Recall the various components of managing a business, such as budgeting and reporting
  • List steps for integrating and customizing features in QuickBooks

Microsoft® Office (MOS) 2016

After completing this course, you should be able to:

  • Recall ways to create, edit, and print documents in Word
  • Recognize how to create and manage worksheets in Excel
  • Identify the steps to develop presentations in PowerPoint
  • List how to create and manage databases in Access
  • Identify the steps to manage email and calendars in Outlook

Professional Bookkeeping

Professional Bookkeeping Module 1
The Basics of Bookkeeping

  • The Bookkeeper Position
  • Difference Between Accounting and Bookkeeping
  • Financial Accounting Basics
  • The Accounting Cycle
  • Accrual Basis of Accounting
  • Chart of Accounts
  • The Ledger Concept
  • Trial Balance
  • Closing the Books
  • Journal Entries

Professional Bookkeeping Module 2
Financial Statements

  • Income Statement Overview
  • Balance Sheets
  • Cash Flows
  • Interpretation of Financial Statements
  • Accounts Payable and Receivable
  • Profit Ratios
  • Bookkeeping Controls
  • Sales and Collection
  • Invoices
  • Cash Processing

Professional Bookkeeping Module 3
Payables Processing, Inventory and Assets

  • Payables System
  • Expense Report Processing
  • Petty Cash System
  • Inventory Accounting
  • Inventory Cost Layering Overview
  • Fixed Assets and Depreciation
  • Fixed Asset Classifications
  • Debt Accounting

Professional Bookkeeping Module 4

  • Payroll Cycle
  • Employee Time Tracking
  • Gross Pay Calculations
  • Benefits and Deductions
  • Accounting for Payroll Transactions
  • Payroll Taxes
  • Workers’ Compensation Insurance
  • Income Tax Filings
  • Small Business Tax Reduction Strategies

Professional Bookkeeping Module 5
Credit and Collections

  • Credit and Collection Management
  • Credit Procedures
  • Sales Orders
  • Credit Examination Procedures
  • Credit Controls
  • Collection Procedure
  • Collection Controls
  • Credit Policy

Professional Bookkeeping Module 6
Credit Application

  • Adjustments to a Credit Application
  • Customer Credit Ratings
  • Third Party Credit Ratings
  • Ongoing Credit Monitoring
  • Credit Documentation
  • Financial Statements
  • Ratios
  • Liquidity Index
  • Credit Risk Reduction
  • Credit Insurance

Professional Bookkeeping Module 7
Customer Billings and Collection Tactics

  • Billing Processing
  • Efficient and Effective Billing
  • Statement of Accounts
  • Payment Handling
  • Check Receipt
  • Tactics: Calls, Letters and Holds
  • Credit Repayments
  • Payment Deductions
  • Product Returns Management
  • Skip Tracing

Professional Bookkeeping Module 8
Collections, Litigation and Laws

  • Management of a Collection Agency
  • Litigation and Bankruptcy Tactics
  • Chapter 11 Bankruptcy
  • Allowance for Doubtful Accounts
  • Credit and Collection Technology
  • Document Imaging
  • Product and Service Improvements
  • Credit and Collection Measurements
  • Credit and Collection Laws

Professional Bookkeeping Module 9
Overview of Payables

  • Transaction Cycles
  • Invoice Processing
  • Processing Procedures
  • Types of Payments
  • Checks, Drafts, Transfers
  • Expense Reimbursement
  • Procurement Cards
  • Sales and Use Tax Overview
  • Tax Audits

Professional Bookkeeping Module 10
Accounting for Payables

  • Finance Issues
  • Payment Timing
  • Applicable Accounts to Charge
  • Closing Payables
  • Expense Reports
  • Department Management
  • Payables Manager Responsibilities
  • Payables Controls
  • Payables Policies

Professional Bookkeeping Module 11
Payables Record Keeping

  • Payables Fraud
  • Personal Purchases
  • Payables Technology
  • Automated W-9 Forms
  • Vendor Master File
  • Payables Filing System
  • Government Reporting
  • Unclaimed Property
  • Cost Recovery
  • Payables Management

Professional Bookkeeping Module 12
Payroll Management

  • Payroll Cycle Duration
  • Electronic Payments
  • Definition of an Employee
  • W-2 Contractor
  • Employee Withholding Liability
  • Employee Time Tracking
  • Employee Compensation
  • Difference Between Salaries and Wages

Professional Bookkeeping Module 13
Employee Benefits and Payroll Taxes

  • The Provider and Recipient of Benefits
  • Flexible Spending Accounts
  • Time Off
  • Payroll Deductions
  • Income Tax Withholding
  • Social Security Tax
  • Medicare Tax
  • Earned Income Credit
  • Common Paymaster Rule

Professional Bookkeeping Module 14
Taxes and Accounting for Payroll

  • Tax Remittances
  • Tax Deposit Schedules
  • Accuracy of Deposits Rule
  • Unemployment Taxes
  • Unemployment Benefit Claims
  • Payments to Employees
  • Accounting Journal Entry
  • Accrued Wages, Bonuses and Commissions
  • Tax Deposits

Professional Bookkeeping Module 15
Payroll Reports, Recordkeeping and Procedures

  • Payroll Register
  • Employment Application
  • Employer Identification Number
  • Forms: Timecard
  • Payroll Controls
  • Payroll Measurements
  • Payroll Entries to Headcount Ratio
  • Outsourcing Option

**Outlines are subject to change, as courses and materials are updated.**

QuickBooks® Pro

QuickBooks Pro Module 1
Setting Up QuickBooks

  • Accounting Systems
  • How to Succeed with QuickBooks
  • Budgeting Wisely
  • QuickBooks Setup
  • Express Setup
  • Populating QuickBooks Lists
  • Organizing Lists
  • Printing Lists
  • Exporting List Items
  • Chart of Accounts

QuickBooks Pro Module 2
Invoices, Credit Memos, and Recording Payments

  • Preparing an Invoice
  • Fixing Invoice Mistakes
  • Preparing a Credit Memo
  • Printing Invoices & Credit Memos
  • Sending Invoices & Credit Memos via Email
  • Recording a Sales Receipt
  • Printing a Sales Receipt
  • Recording Customer Payments
  • Making Bank Deposits
  • Improving Cash Flow

QuickBooks Pro Module 3
Paying Bills and Inventory

  • Pay Now or Later?
  • Accounts Payable
  • Paying Your Bills
  • Tracking Vehicle Mileage
  • Paying Sales Tax
  • Setting up Inventory Items
  • Purchase Orders
  • Assembling a Product

QuickBooks Pro Module 4
Checks and Credit Cards

  • Writing Checks
  • Depositing Money in a Checking Account
  • Transferring Money between Accounts
  • Working with Multiple Currencies
  • Tracking Business Credit Cards
  • Reconciling Credit Card Statements
  • Printing a Check
  • Printing a Check Registrar

QuickBooks Pro Module 5
Payroll and Budgeting

  • Doing Taxes the Right Way
  • Paying Your Employees
  • Paying Payroll Liabilities
  • Preparing Quarterly Payroll Tax Returns
  • Building the Perfect Budget
  • Projecting Cash Flow
  • Electronic Banking

QuickBooks Pro Module 6
Balancing Accounts and Job Estimates

  • Balancing Bank Accounts
  • Giving QuickBooks Information from the Bank Statement
  • Creating and Printing a Report
  • Reports Made to Order
  • Processing Multiple Orders
  • Turning on Job Costing
  • Setting up a Job
  • Revising an Estimate
  • Tracking Job Costs

QuickBooks Pro Module 7
File Management and Fixed Assets

  • Backing Information Up
  • Working with Portable Files
  • Using an Audit Trail
  • Fixed-Assets Accounting
  • Tracking Vehicle Mileage
  • Tracking Depreciation
  • Owner’s Equity
  • Business Formula

**Outlines are subject to change, as courses and materials are updated.**

Microsoft® Office (MOS) 2016

Microsoft Office 2016 Module 1
Common Office Tasks

  • All About Office 365
  • Office Interface
  • Saving Your Files
  • Manipulating the Text
  • Handling Case or Capitalization
  • Entering Symbols and Foreign Characters
  • Undoing and Repeating Commands
  • Correcting Typos
  • AutoCorrect Command

Microsoft Office 2016 Module 2
Working With Word Part 1

  • Speed Techniques
  • Creating a New Document
  • Selecting Text
  • Laying Out Text and Pages
  • Numbering
  • Headers and Footers
  • Hyphenating Text
  • Word Styles
  • Constructing the Perfect Table
  • Neat Table Tricks

Microsoft Office 2016 Module 3
Working With Word Part 2

  • Spelling and Grammatical Errors
  • Finding and Replacing Text
  • Desktop Publishing with Word
  • Experimenting with Themes
  • Highlighting Parts of a Document
  • Track Changes
  • Reports and Scholarly Papers
  • Generating a Table of Contents
  • Compiling a Bibliography

Microsoft Office 2016 Module 4
Working With Excel

  • New Excel Workbook
  • Entering Data in a Workbook
  • Refining Your Worksheet
  • Selecting Cells
  • Deleting, Copying and Moving Data
  • Formulas and Functions
  • Laying Out a Worksheet
  • Analyzing Data
  • Managing Information Lists

Microsoft Office 2016 Module 5   
Working With PowerPoint

  • Creating a New Presentation
  • Selecting, Moving and Deleting Slides
  • Themes and Slide Backgrounds
  • Choosing Slide Size
  • Footers and Headers on Slides
  • Transitions and Animations
  • Adding Audio
  • Adding Notes
  • Rehearsing and Timing

Microsoft Office 2016 Module 6
Working With Outlook

  • Outlook Folders
  • Categorizing Items
  • Searching for Stray Folder Items
  • Contacts Folder
  • Handling Email
  • Calendar
  • Scheduling Appointments and Events
  • Managing Time and Schedule
  • Tasks, Reminders and Notes

Microsoft Office 2016 Module 7
Working with Access

  • Tables and Queries
  • Forms
  • Creating a Database File
  • Designing a Database
  • Field Properties
  • Entering Data
  • Sorting
  • Querying
  • Filtering for Data

Microsoft Office 2016 Module 8
Working with Charts and Graphs

  • Creating a Chart
  • Saving a Chart as a Template
  • Chart Tricks
  • SmartArt Diagram
  • Handling Graphics and Photos
  • Touching Up a Picture
  • Drawing and Manipulating Lines, Shapes and Objects
  • WordArt

Microsoft Office 2016 Module 9
One Step Beyond

  • Customizing the Ribbon
  • Customizing the Quick Access Toolbar
  • Ways of Distributing Your Work
  • Working with Publisher
  • Printing a Publication
  • Filing Sharing and Collaborating
  • OneDrive
  • Sharing Files and Folders with Others

All course materials included.

Professional Bookkeeping

Upon successful completion of our Professional Bookkeeping course, students will be prepared for an entry-level position as a bookkeeper in an office setting and will be prepared to sit for the NACPB national certification exam. NACPB's Bookkeeper Certification assures employers you have bookkeeping knowledge and skill. You obtain the Certification by passing the Uniform Bookkeeper Certification Examination.

QuickBooks® Pro

Upon successful completion of this course, students will be prepared to sit for the Intuit QuickBooks certification exam.

Microsoft® Office (MOS) 2016

Upon successful completion of our Microsoft Office 2016 course, students will be prepared to sit for Microsoft Office certification exams to become a Microsoft® Office Specialist (MOS). Only one exam is required for the MOS certification.This course prepares you for the following Microsoft Office Specialist (MOS) exams: Exam 77-725: MOS: Microsoft Office Word 2016, Exam 77-727: MOS: Microsoft Office Excel 2016, Exam 77-729: MOS: Microsoft Office PowerPoint 2016, Exam 77-731: MOS: Microsoft Office Outlook 2016, Exam 77-730: MOS: Microsoft Office Access 2016.

 International Association for Continuing Education and Training (IACET)

Ed4Career has been approved as an Accredited Provider by the International Association for Continuing Education and Training (IACET). In obtaining this accreditation, Ed4Career has demonstrated that it complies with the ANSI/IACET Standard which is recognized internationally as a standard of good practice. As a result of the Accredited Provider status, Ed4Career is authorized to offer IACET CEUs for courses and programs that qualify under the ANSI/IACET Standard.

The Continuing Education Unit (CEU) was created by IACET as a measurement of continuing education. One (1) IACET CEU is equal to ten (10) contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction. Under IACET's care, the IACET CEU has evolved from a quantitative measure to a hallmark of quality training and instruction. For more information on IACET, visit iacet.org.

Internet Connection

  • Broadband or High-Speed - DSL, Cable, and Wireless Connections

*Dial-Up internet connections will result in a diminished online experience. Classroom pages may load slowly and viewing large audio and video files may not be possible.

Hardware Requirements

  • Processor - 2GHz Processor or Higher
  • Memory - 1 GB RAM Minimum Recommended


PC Software Requirements

  • Operating Systems - Windows 7 or higher
  • Microsoft Office 2013 or higher. Also, you could use a general Word Processing application to save and open Microsoft Office formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
  • Internet Browsers - Google Chrome is highly recommended
    • Cookies MUST be enabled
    • Pop-ups MUST be allowed (Pop-up Blocker disabled)
  • The Kindle Reader App or VitalSource Bookshelf App are needed for many of our courses (No special equipment needed. This can be downloaded for FREE onto your computer.)
  • PowerPoint Viewer (if you do not have PowerPoint)
  • Adobe PDF Reader
  • QuickTime, Windows Media Player &/or Real Player


MAC Software Requirements

  • Operating Systems - Mac OS x 10 or higher with Windows
  • Mac office programs or a Word Processing application to save and open Microsoft Office formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
  • Internet Browsers- Google Chrome is highly recommended
    • Cookies MUST be enabled
    • Pop-ups MUST be allowed (Pop-up Blocker disabled)
  • The Kindle Reader App or VitalSource Bookshelf App are needed for many of our courses (No special equipment needed. This can be downloaded for FREE onto your computer.)
  • PowerPoint Viewer (if you do not have PowerPoint)
  • Adobe PDF Reader
  • Apple QuickTime Media Player